School Manager's Update
Published in the RSAA Lunations
Vol1 Issue37 1–28 February 2023
Happy new year everyone!
As we enter the month of February, it is great to see many people on-site, returning from their leave and holidays. There will be an RSAA All-School meeting at 9:30am on the Thursday 23 February in the Duffield Lecture Theatre and I hope to see many of you there in person.
Our aim in 2023 is to strengthen our physical presence and community and I therefore, encourage staff and students to contribute to this by attending our three beautiful campuses (MSO, SSO and ANU) in person regularly.
I would like to welcome, Ali Cook and Joseph Hong to the admin team. Please come say hello as they learn the ropes over the coming weeks. They are here to assist us in the student admin space, as well as in the purchasing and payments area respectively.
Again a reminder that the CoS HR, Finance and Research Management staff, will be joining us on Mondays. Their presence on-site remains an underutilised resource, so please come for a chat if you have a matter to discuss.
Starting the year with some admin process reminders and updates.
Orders/shipments
- Please include your name on orders/deliveries so that we can inform you once the goods have arrived. Orders will be kept for collection in Admin Area (not reception).
- For orders between 5K and 50K, two quotes, or an exemption form are required.
- Orders over 50K require three quotes or an exemption form.
- If you forward, an invoice for payment, please include a confirmation that you have received your goods.
Reimbursements/Payments
- Please include your travel approval with travel reimbursement claims.
- If your claim/payment is not travel related, please include approval from your supervisor and/or the GLC’s owner, confirming the expense.
- Submissions to invoice.workflow@anu.edu.au
o Treat this as a robot. Instructions must be clear, and paperwork must be complete and in the correct attachment order.
- First attachment must be your reimbursement form, followed by the backing receipts/invoices.
- If submitting an invoice for payment, only include one per email
- Questions and inquiries must go to financial.shared.services@anu.edu.au or RSAA.accounts@anu.edu.au
- If you are experiencing a delay, send an inquiry to the above contacts. Repetitive submissions to invoice.workflow@anu.edu.au will only slow the process.
Purchase cards
We will discontinue sending out manual purchase card acquittal reminders and follow-ups. Concur will continue sending regular reminders and it is the cardholders’ duty to reconcile transactions in due course. Prolonged outstanding transactions may lead to your card being deactivated.
Turn off lights and AC
Please remember to turn off lights and air conditioners as you leave the office for the day. We will be looking at what options are available for our common areas.
Wishing everyone a fantastic and successful start to the year!
As always, my door is always open. Drop by to discuss any business matters, or to just have a chat. It is always a privilege to hear about the exciting things taking place around the School.
Talk soon,
Mat Malzacher
