School Manager's Update
Published in the RSAA Lunations
Vol1 Issue48 1–29 February 2024
Hello everyone,
Happy New Year! Welcome to 2024! I hope you all had a lovely break! I am starting the first Lunations article for the year with some updates and reminders on administration processes.
Staff update:
1. RSAA Administration Staff:
Mingming Li, our AITC Senior Business Officer has returned from maternity leave. Welcome back Mingming! Jin Xiao is currently on parental leave and will return in June 2024.
2. College of Science team:
Aajad Shrestha from Finance and Jenny Nguyen from Research Management team are here on-site at MSO every Monday. You can find them in the CSO Administration building. Please drop in to say hello or for assistance on research grants or finance administration related matters.
Admin process reminders:
ARC End of Year Reporting: Please note that the ARC EoY grant approval process is now done via the ARC Grant Review Portal. The Chief Investigators will be receiving an email notification with the link that will direct you to the application portal. More information can be found in the SharePoint link
Self-service reimbursement: All reimbursement claims should be submitted via self-service reimbursement portal. Forms will only be accepted for guests/visitors.
HDR Travel funding: Call for travel funding for HDR students will go out in March. Start preparing documents for the application.
HDR Milestones: HDR students are encouraged to check their milestones' due date on ISIS and action accordingly.
Goods and Services procurement requirements:
Please note the procurement thresholds and the requirements before planning purchase of any goods and services:
- Minor Procurement (less than $5,000) – One quote required
- Medium Procurement ($5,000-$50,000) – Two quotes required or an exemption form
- Large Procurement ($50,000-$250,000) – Three quotes required or an exemption form, and ANU contract is a must.
Reminder for Reqbook Users:
· Please ensure a ReqBook request is logged for every purchase and all documentation is saved for our records (including online purchases).
· For purchases made by credit card, the reqbook MS reference number must be entered into Concur Claim in the comments section.
Any procurement over 50k should be discussed with Admin office prior to starting the process so we can advise on the correct process and forms to be completed and assist with liaising with Legal and Central Procurement services as required.
Woolley building renovation update:
The Woolley building renovation is nearly complete and should be ready soon. Cate will contact the relevant staff once the moving date is finalised.
Sindu Nair
Image: Siding Spring Observatory, Sindu Nair
